How to export PDF files from Acrobat to Excel, and Excel to Acrobat

We'll show you how.

Credit: Rob Schultz

You have just a few choices when working with PDFs and Microsoft PowerPoint compared to everything you can do with PDFs in Microsoft Word. You cannot import PDFs from Adobe Acrobat directly into PowerPoint 2016. However, you can export PDFs from PowerPoint to Acrobat, and you can export from Acrobat to PowerPoint. We'll show you how.

Export PDFs from PowerPoint to Acrobat

1. To export from PowerPoint to Acrobat, open a PowerPoint presentation.

2. Choose File > Export, and click the Create PDF/XPS button.

pp11 file export create pdf JD Sartain / IDG Worldwide
File export create pdf

3. The Publish As PDF screen appears, showing the PowerPoint Presentation's filename followed by the Acrobat extension PDF in the File Name field box, followed by the PDF extension in the Save As Type field box.

4. Click the Publish button and the system jumps to Adobe Acrobat, showing your PowerPoint presentation as an Acrobat PDF file.

pp12 publish and jump to acrobat JD Sartain / IDG Worldwide
Publish and jump to Acrobat

5. Choose File > Save As, then browse to the applicable folder (if necessary).

6. On the Save As screen, confirm the File Name (or change it), select Adobe PDF files (*.pdf) for the Save As Type, then click the Save button. Conversion complete!

pp13 save as adobe pdf JD Sartain / IDG Worldwide
Save As Adobe pdf

Export PDF from Acrobat to PowerPoint

1. Open the PDF file.

2. Select Export To > Microsoft PowerPoint Presentation.

3. On the Save As screen, Acrobat enters the Export File Name for you, followed by the PowerPoint extension pptx.

4. Ensure the Save As Type says: PowerPoint presentation (*.pptx).

5. Click the Save button and the conversion is complete!

pp14 convert the pdf back to a powerpoint presentation JD Sartain / IDG Worldwide
Convert the pdf back to a Powerpoint presentation

Import or Export PDFs between Acrobat and Excel

You cannot import PDFs from Adobe Acrobat directly into Excel 2016. This feature is not yet supported in Excel. However, you can export PDFs from Excel to Acrobat, and you can export from Acrobat to Excel.

1. To export from Excel to Acrobat, open an Excel spreadsheet.

2. Then choose File > Export, and click the Create PDF/XPS button.

xl15 file export create pdf JD Sartain / IDG Worldwide
File export create pdf

3. The Publish As PDF screen appears and displays the Excel filename, followed by the Acrobat extension PDF in the File Name field box, followed by the PDF extension in the Save As Type field box (Products.pdf).

4. Click the Publish button and the system jumps to Adobe Acrobat. showing your Excel spreadsheet as an Acrobat PDF file.

xl16 publish and jump to acrobat JD Sartain / IDG Worldwide
Publish and jump to Acrobat

5. Choose File > Save As, then browse to the applicable folder (if necessary).

6. On the Save As screen, confirm the File Name (or change it), select Adobe PDF files (*.pdf) for the Save As Type, then click the Save button. Conversion complete!

xl17 save as adobe pdf JD Sartain / IDG Worldwide
Save As Adobe pdf

7. To export the PDF from Acrobat to Excel, open the PDF file.

8. Select Export To > Spreadsheet > Microsoft Excel Workbook.

9. On the Save As screen, Acrobat enters the Export File Name for you followed by the Excel extension xlsx.

10. Ensure the Save As Type says: Excel Workbook (*.xlsx).

11. Click the Save button and the conversion is complete!

xl18 convert the pdf back to an excel wprksheet JD Sartain / IDG Worldwide
Convert the pdf back to an Excel worksheet

This article originally published June 19, 2014.

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JD Sartain

PC World (US online)
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