Google gives administrators more control over sharing Apps files

A new update offers finer control for how users are prompted to share via email

Google is continuing its push to make the Apps collaboration suite useful for enterprises with a new feature that lets administrators manage how their users are able to share files. 

When users send a link to a spreadsheet, document or presentation that’s saved in Google Drive to people who don’t have access to it, Google automatically prompts senders to allow those recipients to access the file. The update unveiled Monday makes it possible for Apps administrators to restrict how that sharing happens by reducing the options available to users.

acl checker settings 1 Google

The Google Apps administrator console showing the new setting Google announced Monday

At its most permissive, the sharing dialog lets users choose share files specifically with the recipients of the email, with people in a shared domain (all users at yourcompany.com, in other words) or with anyone in the world who has access to the link. Apps Administrators can now restrict permissions, so users can be given options that would allow sharing just with message recipients and other users in their domain, or only with message recipients.

It’s a complicated set of choices, but that all ultimately translates into Apps administrators having better, finer-grained controls over what their system suggests as sharing options to users who want to give other people access to documents. Choosing a more restrictive sharing option will help encourage people to keep documents limited to those folks who need to know, even if they’re technically able to share more broadly. 

If users at an organization are already prevented from sharing files publicly, this update won’t change that. By default, they’ll only be able to share a document with users of their domain or those people who are included on the email. 

Giving administrators finer-grained control over these sorts of dialogs is another step for Google toward making its product better suited for enterprise use. The company is working hard to compete with Microsoft in the enterprise collaboration market, going so far as to offer companies that commit to a year of Google Apps free access to those tools for the length of their enterprise agreement contract with its competitor. 

Join the newsletter!

Or

Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.

Tags GoogleGoogle Docs

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Blair Hanley Frank

IDG News Service
Show Comments

Essentials

Brother MFC-L3745CDW Colour Laser Multifunction

Learn more >

Mobile

Exec

Sony WH-1000XM4 Wireless Noise Cancelling Headphones

Learn more >

Budget

Back To Business Guide

Click for more ›

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Tom Pope

Dynabook Portégé X30L-G

Ultimately this laptop has achieved everything I would hope for in a laptop for work, while fitting that into a form factor and weight that is remarkable.

Tom Sellers

MSI P65

This smart laptop was enjoyable to use and great to work on – creating content was super simple.

Lolita Wang

MSI GT76

It really doesn’t get more “gaming laptop” than this.

Jack Jeffries

MSI GS75

As the Maserati or BMW of laptops, it would fit perfectly in the hands of a professional needing firepower under the hood, sophistication and class on the surface, and gaming prowess (sports mode if you will) in between.

Taylor Carr

MSI PS63

The MSI PS63 is an amazing laptop and I would definitely consider buying one in the future.

Christopher Low

Brother RJ-4230B

This small mobile printer is exactly what I need for invoicing and other jobs such as sending fellow tradesman details or step-by-step instructions that I can easily print off from my phone or the Web.

Featured Content

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?