Expect more meetings: Microsoft's new Outlook add-in makes it easier to set them up

FindTime helps groups of people pick out the right time to get together

Scheduling meetings with multiple people can be a pain. Finding time between a maze of competing schedules is frustrating at best, and Microsoft is trying to make that a little bit easier with a new tool the company released Thursday. 

FindTime is a tool from the Microsoft Garage that ties into Outlook and helps people set up meetings with anyone they need to get in touch with. Here’s how it works: Organizers write an email, launch the FindTime add-in from Outlook Online, Outlook 2013 for Windows or Outlook 2016 for Windows, and then select all of their available times for a meeting. After that, the system sends all of the people included on the email a list of available times that they can vote on. 

Recipients can vote to show when they’re available, when they’re unavailable, and what times they would prefer to meet, alongside a list of how other invitees have responded. If none of the suggested meeting times work, recipients can add new ones for other people to vote on. 

Once all of that is taken care of, the organizer can then generate a meeting invitation with one click that goes out to everyone so they can easily add the final meeting to their calendar. 

Right now, FindTime requires that organizers have an Office 365 subscription, but that isn’t necessary for people who are receiving invites through the system. If there’s one downside to the system, it’s that organizers need to either access it through Outlook Online or Outlook for Windows. It’s not clear if it will be making a cross-platform jump, however. 

It’s interesting that Microsoft launched FindTime as a separate product rather than extend the reach of Invite — an application it launched earlier this year that performs a similar function on iOS. 

Join the newsletter!

Error: Please check your email address.
Rocket to Success - Your 10 Tips for Smarter ERP System Selection

Tags Microsoft

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Blair Hanley Frank

IDG News Service
Show Comments

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Kurt Hegetschweiler

Brother PocketJet PJ-773 A4 Portable Thermal Printer

It’s perfect for mobile workers. Just take it out — it’s small enough to sit anywhere — turn it on, load a sheet of paper, and start printing.

Matthew Stivala

HP OfficeJet 250 Mobile Printer

The HP OfficeJet 250 Mobile Printer is a great device that fits perfectly into my fast paced and mobile lifestyle. My first impression of the printer itself was how incredibly compact and sleek the device was.

Armand Abogado

HP OfficeJet 250 Mobile Printer

Wireless printing from my iPhone was also a handy feature, the whole experience was quick and seamless with no setup requirements - accessed through the default iOS printing menu options.

Azadeh Williams

HP OfficeJet Pro 8730

A smarter way to print for busy small business owners, combining speedy printing with scanning and copying, making it easier to produce high quality documents and images at a touch of a button.

Andrew Grant

HP OfficeJet Pro 8730

I've had a multifunction printer in the office going on 10 years now. It was a neat bit of kit back in the day -- print, copy, scan, fax -- when printing over WiFi felt a bit like magic. It’s seen better days though and an upgrade’s well overdue. This HP OfficeJet Pro 8730 looks like it ticks all the same boxes: print, copy, scan, and fax. (Really? Does anyone fax anything any more? I guess it's good to know the facility’s there, just in case.) Printing over WiFi is more-or- less standard these days.

Ed Dawson

HP OfficeJet Pro 8730

As a freelance writer who is always on the go, I like my technology to be both efficient and effective so I can do my job well. The HP OfficeJet Pro 8730 Inkjet Printer ticks all the boxes in terms of form factor, performance and user interface.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?