Dropbox for Business gets two new collaboration tools

Users can now comment on shared files and keep Microsoft Office documents synchronized more easily

The new commenting feature in Dropbox for Business

The new commenting feature in Dropbox for Business

Long email threads can be an occupational hazard for those who collaborate frequently, but Dropbox on Tuesday announced two new features in its business offering that are designed specifically to help address that problem: in-file commenting capabilities and a tool known as the Dropbox badge.

Dropbox for Business's new commenting feature offers the ability to keep discussions together in one place with the shared files they focus on.

Essentially, anyone with access to a shared file can comment in a new sidebar dedicated to that purpose. Users can comment generally, or they can direct comments to particular people using the "@" symbol plus their email address, causing the recipient to be notified via email and mobile.

"No more searching through emails to find the latest round of feedback on a presentation or the updated image your design team sent over," explained Dropbox product manager Matteus Pan.

The new comment feature will be available to early access users in the next week or so.

The Dropbox badge, meanwhile, is actually a feature that participants in Dropbox's early access program have been able to use since late last year. It focuses on Microsoft Office documents -- including Word, Excel and PowerPoint -- and offers a way for users to do a few key things without having to leave the file they're working on or send an email.

Specifically, users working on a shared Office file on the desktop need only click on a Dropbox badge icon in the right screen margin to see who else is viewing the same file at the same time, for example. If the other user makes changes but hasn't yet saved the file, the badge delivers an alert to avoid creating multiple versions. When those changes are saved, users can click on the badge to get the updated version.

Also through the Dropbox badge, users can view file history and shared folder settings and copy links to the clipboard for sharing once their edits are finished.

Join the Good Gear Guide newsletter!

Error: Please check your email address.
Rocket to Success - Your 10 Tips for Smarter ERP System Selection

Tags applicationsdocument managementdropboxsoftwarecollaborationcloud computinginternet

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Katherine Noyes

IDG News Service
Show Comments

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Matthew Stivala

HP OfficeJet 250 Mobile Printer

The HP OfficeJet 250 Mobile Printer is a great device that fits perfectly into my fast paced and mobile lifestyle. My first impression of the printer itself was how incredibly compact and sleek the device was.

Armand Abogado

HP OfficeJet 250 Mobile Printer

Wireless printing from my iPhone was also a handy feature, the whole experience was quick and seamless with no setup requirements - accessed through the default iOS printing menu options.

Azadeh Williams

HP OfficeJet Pro 8730

A smarter way to print for busy small business owners, combining speedy printing with scanning and copying, making it easier to produce high quality documents and images at a touch of a button.

Andrew Grant

HP OfficeJet Pro 8730

I've had a multifunction printer in the office going on 10 years now. It was a neat bit of kit back in the day -- print, copy, scan, fax -- when printing over WiFi felt a bit like magic. It’s seen better days though and an upgrade’s well overdue. This HP OfficeJet Pro 8730 looks like it ticks all the same boxes: print, copy, scan, and fax. (Really? Does anyone fax anything any more? I guess it's good to know the facility’s there, just in case.) Printing over WiFi is more-or- less standard these days.

Ed Dawson

HP OfficeJet Pro 8730

As a freelance writer who is always on the go, I like my technology to be both efficient and effective so I can do my job well. The HP OfficeJet Pro 8730 Inkjet Printer ticks all the boxes in terms of form factor, performance and user interface.

Michael Hargreaves

Windows 10 for Business / Dell XPS 13

I’d happily recommend this touchscreen laptop and Windows 10 as a great way to get serious work done at a desk or on the road.

Featured Content

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?