How to edit office documents on your tablet

You can use your iPad or Android tablet to view and edit office documents instead of having to boot up your bulky laptop.

Can a tablet replace your business laptop? Probably, if you're willing to load it up with the right apps. If you're considering carrying an iPad or Android device around instead of your laptop, you're most likely concerned about sacrificing the functionality of a full PC--especially the office software that allows you to view and edit documents.

Choosing the right tablet for your business needs can be tough; fortunately, no matter what tablet you buy, you can find excellent apps for both iPad and Android that duplicate the functionality of popular document-editing software packages such as Microsoft Office. This guide will help you select an editing app and get started in editing documents on your tablet.

Try the Rest, Then Buy the Best: Quickoffice Pro HD

Although iPad or Android tablet users can try any of the apps created for phones (check out our guide to editing documents on your smartphone for recommendations), one application is designed with tablets in mind: Quickoffice Pro HD ($20, for Android and iPad). Quickoffice provides a plethora of tools for working with documents, spreadsheets, and presentations, as well as the extraordinarily convenient option to sync documents with cloud hosting services such as Dropbox automatically.

Getting started with these syncing services in Quickoffice is as simple as tapping the '+' icon in the bottom-left corner of the iPad or the '+cloud' icon in the top-right corner of the Android interface, and entering the credentials for the service of your choice. You'll need to log in only once. After setting up Dropbox or another service, you can browse it from the left-hand menu to find a document to edit, or just create a new document using the '+document' icon in the toolbar. Though the app gives you a choice between Office 97-2003 and Office 2007-10 formats, you should stick to the newer versions (namely, the 2007-10 .docx, .xlsx, and .pptx formats) unless you have some reason not to.

Once you've finished editing documents and you're ready to share them, this same interface allows you to send them via email (using the dedicated email button on the toolbar) or upload them to any of several popular social hosts (using the button directly adjacent). This is a great way to work on documents with colleagues who use different platforms (PC/Mac/Linux): You can share documents on a service such as Evernote, collect the edits, and then republish the edited documents in a Microsoft Office-friendly format.

Edits are easy to make, too, because Quickoffice's text editor is straightforward and uncluttered, with Bold/Italic/Underline, Undo/Redo, Search, Print (using something like Cloud Print for Android), and Formatting options available along the toolbar. You can input, cut, and paste text by tapping or dragging anywhere inside the main interface. If that's too troublesome for you, and you own an Android tablet, consider investing in a good Bluetooth keyboard. Usually you can find a good one for under $50, but be sure to see our guide to Android Bluetooth tablet keyboards for more information and buying advice.

The spreadsheet editor is much the same, with an extra option added to the toolbar to insert new rows. You can resize or copy cells by tapping or dragging anywhere within the main interface, just as in the document editor. Clicking within the function bar brings up an elegant function-search wizard that allows you to input Excel-style functions manually, or to choose any of several common functions from a menu.

The presentation editor also has few surprises; the usual text formatting and undo options are right where they always are. In addition, the butterfly menu in the top-right corner allows you to insert text, shapes, or photos into a presentation, and the play icon lets you see your presentation in action. As always, you can drag images around a slide, and you can long-press to cut and paste.

Other Editing Options

A free alternative to Quickoffice on Android is the official Google Docs app. Even though it's simple enough to use--virtually all of the menu items get you to a list of your online documents, and from there it's just one more click to Google's famously bare-bones editor--it doesn't permit you to work on any documents that you haven't already uploaded to Google. Neither, unfortunately, does it let you export or email any documents in Word or Excel format, the way that the full desktop interface does; you may only invite other Google users to edit them (via the Invite pop-up menu). For this reason, the Google Docs app is a bit of a niche choice, though if your colleagues are amenable to the Docs interface, it helps that this app is free.

iPad users might wish to use Apple's own iWork suite of office software, consisting of Pages, Numbers, and Keynote. At $10 each, these apps aren't cheap (particularly since they lack the Dropbox support of Documents To Go or Quickoffice), but on the roomy screen of the iPad, they're a great option for working with image-heavy documents, or in other cases where layout is especially important.

No matter what app you choose to use, it's easier than ever to leave your heavy laptop at home and get work done on your tablet anywhere you can access the Internet. Enjoy!

Join the newsletter!

Or

Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.
Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Alex Garnett

PC World (US online)
Show Comments

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Jack Jeffries

MSI GS75

As the Maserati or BMW of laptops, it would fit perfectly in the hands of a professional needing firepower under the hood, sophistication and class on the surface, and gaming prowess (sports mode if you will) in between.

Taylor Carr

MSI PS63

The MSI PS63 is an amazing laptop and I would definitely consider buying one in the future.

Christopher Low

Brother RJ-4230B

This small mobile printer is exactly what I need for invoicing and other jobs such as sending fellow tradesman details or step-by-step instructions that I can easily print off from my phone or the Web.

Aysha Strobbe

Microsoft Office 365/HP Spectre x360

Microsoft Office continues to make a student’s life that little bit easier by offering reliable, easy to use, time-saving functionality, while continuing to develop new features that further enhance what is already a formidable collection of applications

Michael Hargreaves

Microsoft Office 365/Dell XPS 15 2-in-1

I’d recommend a Dell XPS 15 2-in-1 and the new Windows 10 to anyone who needs to get serious work done (before you kick back on your couch with your favourite Netflix show.)

Maryellen Rose George

Brother PT-P750W

It’s useful for office tasks as well as pragmatic labelling of equipment and storage – just don’t get too excited and label everything in sight!

Featured Content

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?