Microsoft releases PST importer for Exchange

Microsoft declares war on its own PST file format, urging users to upgrade to Exchange 2010 instead

In a move to help administrators rid their networks of disparate personal email archives, Microsoft has released a tool for finding and importing Outlook PST files into modern Exchange environments. The tool will also help Microsoft rid itself of the archiving format, which it no longer sees as necessary.

Microsoft Exchange users "made it clear that PST import is an important area for us to focus on moving forward," wrote Ankur Kothari, a Microsoft senior product manager for Microsoft Exchange, in a blog post, ".PST, Time to Walk the Plank," announcing the release.

The free tool, called PST Capture, can search a network, identify PST files and import them into their user email accounts hosted by Exchange Online or Exchange Server 2010. Microsoft partner Red Gate developed PST Capture, and Microsoft added features and tested the software for this release.

The Microsoft Outlook email client typically creates PST (Personal Storage Table) files as a way to store email on the local machine, instead of storing the email on Microsoft Exchange Servers.

Over the past decade or so, many enterprise employees have created their own PST files, either to enjoy off-line email access or to store mail after they have reached their quota on the organization's e-mail server.

Personal archives can be problematic for administrators, however, in that they can hold data that isn't covered by an organization's data retention policies. They can also complicate an administrator's task of backing up user email, given that PST files can be spread out on different computers, or in different folders on different computers. "PSTs are a bit of pain point," Kothari admitted, in a video accompanying the blog posting.

Plus, PSTs are no longer necessary, Microsoft has concluded.

Many organizations now have sufficient storage space to the extent that users no longer need to be worried about surpassing their quotas. Also, Microsoft Exchange 2010 introduced a feature called Personal Archive, which automated the process of determining which emails to keep according to organizational policies, eliminating much of the need for personal employee archives.

Of course, Microsoft Exchange already can import PST files, through the PowerShell New-MailboxImportRequest command. PST Capture, however, automates the search and discovery process, and offers a graphical user interface.

Joab Jackson covers enterprise software and general technology breaking news for The IDG News Service. Follow Joab on Twitter at @Joab_Jackson. Joab's e-mail address is Joab_Jackson@idg.com

Join the newsletter!

Or

Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.
Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Joab Jackson

IDG News Service
Show Comments

Father’s Day Gift Guide

Brand Post

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Luke Hill

MSI GT75 TITAN

I need power and lots of it. As a Front End Web developer anything less just won’t cut it which is why the MSI GT75 is an outstanding laptop for me. It’s a sleek and futuristic looking, high quality, beast that has a touch of sci-fi flare about it.

Emily Tyson

MSI GE63 Raider

If you’re looking to invest in your next work horse laptop for work or home use, you can’t go wrong with the MSI GE63.

Laura Johnston

MSI GS65 Stealth Thin

If you can afford the price tag, it is well worth the money. It out performs any other laptop I have tried for gaming, and the transportable design and incredible display also make it ideal for work.

Andrew Teoh

Brother MFC-L9570CDW Multifunction Printer

Touch screen visibility and operation was great and easy to navigate. Each menu and sub-menu was in an understandable order and category

Louise Coady

Brother MFC-L9570CDW Multifunction Printer

The printer was convenient, produced clear and vibrant images and was very easy to use

Edwina Hargreaves

WD My Cloud Home

I would recommend this device for families and small businesses who want one safe place to store all their important digital content and a way to easily share it with friends, family, business partners, or customers.

Featured Content

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?