Hate Microsoft Outlook? How to fix top annoyances

Microsoft Outlook is big, slow and quirky. Here's how to make it work better for you.

The program should fix the corrupt file. If not, try using it three or four times; sometimes it takes several passes in order to fix the file.

If that doesn't work, you do have one other option. Though we haven't had a chance to test them, there are a variety of programs that claim they do a better job than the Inbox Repair Tool of fixing corrupt files. A Google search will turn up several if you want to go down that path.

Annoyance No. 7

How can I kill duplicate Outlook entries? In Outlook, duplicate e-mails, contacts, tasks, notes and other information have an annoying habit of appearing out of the blue. Sometimes this happens when you import data from an earlier version of Outlook. And other times ... well, I simply don't know why it happens, but it does. You say you'd like to be able to kill duplicates without devoting your life to tracking down every single one and deleting by hand?

How to fix it: Once again, a third party has stepped up to the plate with a solution. Download the free Outlook Duplicate Items Remover, close Outlook, and install the software.

Once you do that, you'll find a new Outlook menu option, ODIR. Click the menu option, select Remove Duplicate Items and, from the screen that appears, select a folder from which you want duplicate items removed. Click Remove Duplicate Items, and it searches for duplicates in the folder. At that point, it copies the duplicated items to a folder, so you have a backup, and removes the duplicates from Outlook.

Annoyance No. 8

Why can't I synchronize Outlook on multiple PCs? If you've got multiple computers from which you want to access e-mail -- a desktop and a laptop, let's say -- this one may well top your all-time annoyance list. You have Outlook on both machines, but there doesn't seem to be a way to keep your mail in sync -- the mail on your laptop doesn't match that on your desktop. What you'd like seems simple: No matter which machine you use, you'd like it to have all of your e-mail and be up to date.

How to fix it: As I've explained, Outlook keeps its data in one big .pst file. So if you want your mail to be up to date on whatever machine you're currently using, you'll have to manually copy that file between machines.

For example, let's say you're using your desktop PC, and you're about to head out on the road with your laptop. You must copy the desktop's .pst file to your laptop before you go. Then you can use Outlook on your laptop as you would normally. When you return, copy the .pst file back from your laptop to your desktop, and your desktop will be up to date. (See Annoyance No. 3 for ways to find the location of your .pst file.)

Join the newsletter!

Or

Sign up to gain exclusive access to email subscriptions, event invitations, competitions, giveaways, and much more.

Membership is free, and your security and privacy remain protected. View our privacy policy before signing up.

Error: Please check your email address.

Tags microsoft outlook

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.
Preston Gralla

Preston Gralla

Computerworld
Show Comments

Essentials

Brother MFC-L3745CDW Colour Laser Multifunction

Learn more >

Mobile

Exec

Sony WH-1000XM4 Wireless Noise Cancelling Headphones

Learn more >

Budget

Back To Business Guide

Click for more ›

Brand Post

Most Popular Reviews

Latest Articles

Resources

PCW Evaluation Team

Tom Pope

Dynabook Portégé X30L-G

Ultimately this laptop has achieved everything I would hope for in a laptop for work, while fitting that into a form factor and weight that is remarkable.

Tom Sellers

MSI P65

This smart laptop was enjoyable to use and great to work on – creating content was super simple.

Lolita Wang

MSI GT76

It really doesn’t get more “gaming laptop” than this.

Jack Jeffries

MSI GS75

As the Maserati or BMW of laptops, it would fit perfectly in the hands of a professional needing firepower under the hood, sophistication and class on the surface, and gaming prowess (sports mode if you will) in between.

Taylor Carr

MSI PS63

The MSI PS63 is an amazing laptop and I would definitely consider buying one in the future.

Christopher Low

Brother RJ-4230B

This small mobile printer is exactly what I need for invoicing and other jobs such as sending fellow tradesman details or step-by-step instructions that I can easily print off from my phone or the Web.

Featured Content

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?