6. Schedule Your Communications
Schedule time on your to-do list each day to deal with emails and return phone calls. NAPO suggests once in the morning and once each afternoon for greater efficiency.
"Set a timer for 10- or 15-minute increments and do little sprints to get things done. The most effective time is 15 minutes before you have to walk out the door for a meeting or appointment," Kreamer says.
Write an agenda for each call so you don't forget important points, and, if you have to leave a message, outline the response you need so others can get you the information or action you need to complete your task.