Use Gmail IMAP with your desktop e-mail client

Unless a single PC provides your only interaction with Gmail, you'll be happier using an IMAP configuration instead of POP
  • (PC World (US online))
  • — 29 May, 2010 06:47

Working with Gmail can be a lot nicer if you use a desktop e-mail program instead of Gmail's Web-based interface.

A key question that remains is whether to use the POP or IMAP setting to fetch your messages from your Gmail account.

I won't bore you with lengthy descriptions of each. In a nutshell, POP downloads a copy of each e-mail to your PC, leaving the original on Gmail's servers. It's a one-way transaction. IMAP, on the other hand, provides a live, two-way connection between your mail program and Gmail.

Why is that important? Basically, because it effectively keeps all your mail in sync regardless of where you check it--important if you routinely use, say, a second PC or a smartphone.

Let's use the latter as an example. Say you have your Gmail account configured for POP. Using your desktop mail program, you download and read your latest messages, reply to a few, delete others, etc.

A while later, while out and about, you use your phone to check your messages. Every mail that you previously read, replied to, deleted, etc. shows up as new and unread. Why? Because there was no synchronization between your PC and Gmail. Thanks to POP, your phone did exactly what your computer did: downloaded any mail that arrived since the last time you checked and flagged it all as new.

That's why I'm a big fan of IMAP. It keeps all my Gmail in sync wherever I go and on whatever computer or device I use to access it. You can learn more about Gmail IMAP from Google's help pages.

Ready to give it a try? Here's how:

1. Log in to your Gmail account, then click the Settings link at the top.

2. Click the Forwarding and POP/IMAP link, select Enable IMAP, and then click Save Changes.

3. Click the Configuration Instructions link to learn how to set up your e-mail client to access Gmail via IMAP. (You'll need to make a couple small changes if it's already configured for POP.)

Now you're using Gmail like a power user. Congrats!

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Rick Broida

PC World (US online)
Topics: email, Gmail
Comments are now closed.

Latest News Articles

Most Popular Articles

Follow Us

GGG Evaluation Team

Kathy Cassidy

STYLISTIC Q702

First impression on unpacking the Q702 test unit was the solid feel and clean, minimalist styling.

Anthony Grifoni

STYLISTIC Q572

For work use, Microsoft Word and Excel programs pre-installed on the device are adequate for preparing short documents.

Steph Mundell

LIFEBOOK UH574

The Fujitsu LifeBook UH574 allowed for great mobility without being obnoxiously heavy or clunky. Its twelve hours of battery life did not disappoint.

Andrew Mitsi

STYLISTIC Q702

The screen was particularly good. It is bright and visible from most angles, however heat is an issue, particularly around the Windows button on the front, and on the back where the battery housing is located.

Simon Harriott

STYLISTIC Q702

My first impression after unboxing the Q702 is that it is a nice looking unit. Styling is somewhat minimalist but very effective. The tablet part, once detached, has a nice weight, and no buttons or switches are located in awkward or intrusive positions.

Resources

Best Deals on GoodGearGuide

Compare & Save

Deals powered by WhistleOut
Use WhistleOut's technology to compare:
Mobile phone plans & deals
Mobile phone models
Mobile phone carriers
Broadband plans & deals
Broadband providers
Deals powered by WhistleOut
WhistleOut

Latest Jobs

Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?