Hate Microsoft Outlook? How to fix top annoyances

Microsoft Outlook is big, slow and quirky. Here's how to make it work better for you.

Microsoft Outlook is a nearly ubiquitous presence in PC computing -- and, seemingly, a universally reviled one. Outlook has countless features, ranging from e-mail gathering to calendaring, contact tracking, to-do list creation and more -- yet its tendency toward bloat, sluggishness and unreliability can make it maddening to use.

The Internet is rife with people complaining about Outlook, and I admit that I've been mighty annoyed with the program myself over the years. But I'm ready to move beyond that -- I've found solutions for the problems that most bedevil Outlook users. So whether you hate Outlook, love it or fall somewhere in between, read on to find fixes to some of the most common problems that drive Outlook users (including me) off the deep end.

Note that I focus here on the most recent version of Outlook, Outlook 2007. Many of these fixes will work with earlier versions of Outlook, but not all of them, so be aware of that. Also, I focus here on using Outlook for POP3 mail; I don't cover Outlook used in an Exchange environment. There are simply too many variations with Exchange that are specific to enterprises for us to cover well. However, you should find that many of the fixes we offer below work in Exchange environments as well.

Ready for the roster? Here it is, in rough order from most to least annoying:

Annoyance No. 1

Outlook is too darn slow. How can I speed it up? Outlook sometimes seems to have three speeds: slow, slower and slowest. It takes too long to load, and it's sluggish when it sends or receives mail -- in short, it takes too long to do anything at all. There must be some way to goose this thing.

How to fix it: There's no single action you can take to speed up Outlook, but a combination of fixes should make Outlook zippier. We can't promise it will ever be a speed demon, but follow our advice and most likely you won't feel stuck in the slow lane.

First, slim down your Outlook .pst file, as we recommend in Annoyance No. 2. That by itself will do a world of good.

Then make sure that Outlook has the latest patches, via Windows Updates. There's one patch in particular that is important if you have sizable .pst files: Update for Outlook 2007 (KB933493). The patch is designed to speed up Outlook when using large .pst files, and many people have found it has made a significant difference in Outlook speed. In fact, they report that installing that patch alone solved their speed problems.

Next, kill any Outlook add-ins you don't need, as outlined in Annoyance No. 5.

Quite a few people have reported that iTunes installs an Outlook add-in -- though for what purpose is unclear -- and that deleting it speeds up Outlook.

Join the Good Gear Guide newsletter!

Error: Please check your email address.

Tags microsoft outlook

Our Back to Business guide highlights the best products for you to boost your productivity at home, on the road, at the office, or in the classroom.

Keep up with the latest tech news, reviews and previews by subscribing to the Good Gear Guide newsletter.

Preston Gralla

Show Comments

Most Popular Reviews

Deals on Good Gear Guide

Deals on Good Gear Guide


Latest News Articles


GGG Evaluation Team

Kathy Cassidy


First impression on unpacking the Q702 test unit was the solid feel and clean, minimalist styling.

Anthony Grifoni


For work use, Microsoft Word and Excel programs pre-installed on the device are adequate for preparing short documents.

Steph Mundell


The Fujitsu LifeBook UH574 allowed for great mobility without being obnoxiously heavy or clunky. Its twelve hours of battery life did not disappoint.

Andrew Mitsi


The screen was particularly good. It is bright and visible from most angles, however heat is an issue, particularly around the Windows button on the front, and on the back where the battery housing is located.

Simon Harriott


My first impression after unboxing the Q702 is that it is a nice looking unit. Styling is somewhat minimalist but very effective. The tablet part, once detached, has a nice weight, and no buttons or switches are located in awkward or intrusive positions.


Latest Jobs


Don’t have an account? Sign up here

Don't have an account? Sign up now

Forgot password?